Note: You must be a manager of the shared drive to be able to complete this article.


The people you are adding as members of the Shared Drive MUST have a Google account associated with the address to be added. This is a security requirement that Google enforces.


Adding Members

  1. Go to Google Drive
  2. Click into the Shared Drives tab
  3. On the shared drive you'd like to change the membership on, click the three dots on the right-hand side and select "Manage Members"
  4. In the "Add people and groups" text box at the top, search for the user or group you'd like to add
  6. Once the search result for the group or user appears, click on it
  7. You can now repeat to add multiple users or groups at once (Note: if you do this, they will all be added with the same permission level, but this can be changed once they are all added)
  8. Once you've added everyone you want, you can uncheck the "Notify people" box if you don't want an email notification to be sent
  9. Press "Send" to save the changes (Note: If you unchecked notify, it will say "Share" instead)


Changing Permissions

  1. There are several different access levels for shared drives
    1. Viewer - read-only access
    2. Commenter - read-only access + can leave comments on files
    3. Contributor - read + write access
    4. Content manager - read + write access, and can move or delete content on the shared drive
    5. Manager - same as content manager, but can also manage who has access to the shared drive
  3. Go to Google Drive
  4. Click into the Shared Drives tab
  5. On the shared drive you'd like to change the permissions on, click the three dots on the right-hand side and select "Manage Members"
  6. Find the user whose permission you want to change from the list of members
  8. Select the drop-down box on their listing and select the new desired permission level.
  9. Once you've changed a permission, the "Done" button will say "Save"
  10. Click this button once you've made all the changes you would like to make!